FAR 45 & DFARS 245 Property Accountability

Instrument-grade custody for Government Property.

From WAWF receipt to contract closeout, GFP ProTrack IQ unifies every Government Furnished Property record into one audit-ready command surface — purpose-built for the realities of defense contracting.

Request a Demo
0
Lifecycle stages tracked
0
PIEE acceptance clock
0
Permission-scoped roles
24/7
Audit-ready posture
Representative dashboard — illustrative data

Built around the standards your audits depend on

FAR Part 45 Government Property DFARS 245 Contractor Property DCMA Outcome-aligned PIEE / WAWF Receipt & acceptance IUID Item-unique ID IL4 / IL5 Hosting-capable
The Platform

Accountability shouldn’t be a vulnerability.

Spreadsheets and fragmented ERP exports leave gaps that surface during a DCMA review. ProTrack IQ consolidates your property records into a single, defensible source of truth — with the rule logic built in.

FAR 45

Compliance, monitored continuously

Built-in checks watch your records against FAR Part 45 and DFARS 245 obligations and surface what needs attention before an auditor does.

FAR 45.602

The complete asset lifecycle

One record follows each item from WAWF/DD-250 receipt through custody, maintenance, LTDD incidents, and final plant-clearance disposition.

DFARS 245.2

PIEE & IUID in step

Keep your local registry aligned with DoD wide-area workflows — IUID markings, PIEE acceptance status, and the 7-day clock, all in view.

End to End

One thread, from receipt to closeout.

Every stage of FAR 45 property administration lives in one continuous record — no re-keying, no broken hand-offs.

Receive
WAWF / DD-250 intake with discrepancy capture
Custody
Custodian assignment & transfer history
Maintain
Condition, calibration & maintenance logs
Attest
Annual physical inventory & reconciliation
Dispose
Plant clearance & SF 1428 schedules
Close Out
FAR 45.6 checklist to final sign-off
Compliance Control

Command every corner of property control.

Engineered for the specific obligations defense contractors carry — not retrofitted from generic asset tracking.

Incident & LTDD Management

Capture Loss, Theft, Damage, or Destruction events and drive DD Form 200 through ACO notification and disposition without leaving the record.

DD-200 · LTDDPending ACO
Oscilloscope, Tektronix MSO64
NSN 6625-01-579-4239illustrative

Subcontractor Property Control

Extend the same accountability framework down to your subcontractors, with visibility into their property flowdown and compliance posture.

Apex Dynamics, LLC
142 GFP items
Compliant
Valiant Tech Services
84 GFP items
Review due

Audit-ready physical inventories

Run floor-to-record and record-to-floor attestations, reconcile discrepancies against a physical count, and produce results an auditor can follow line by line.

FAR 45.104DFARS 245.102
Annual Inventory Progress
84%
on track
Items attested vs. on-record illustrative
AI Compliance Advisor

A FAR 45 expert, on call.

GiGi, the built-in compliance advisor, answers regulatory questions in plain language and points to the obligations behind every record — grounded in your own property data.

  • Interpret FAR Part 45 & DFARS 245 in context
  • Surface what an item needs before an audit
  • Draft ACO correspondence and DD-200 narratives
GiGi · Compliance Advisor
online
What’s my exposure if a GFP item is past its PIEE acceptance window?
Acceptance should be recorded in PIEE within 7 days of receipt. Items past that window weaken your DCMA posture — you have 3 flagged on contract FA8730. I can list them and draft the catch-up note.FAR 45.105
List them, please.
Built for Density

Precision at portfolio scale.

Thousands of items, every contract, one filterable registry — sortable, exportable, and audit-traceable.

Illustrative preview
Asset ID / NSNNomenclatureContractStatusValue (FMV)
GFP-24-001
6625-01-579-4239
Spectrum Analyzer, KeysightFA8730-23-C-0142Active$45,200.00
GFP-24-002
5840-01-611-3482
Radar Test Set, AN/PSMN00019-22-C-0048In Maintenance$12,850.00
GFP-24-003
6625-01-644-8831
Oscilloscope, TektronixFA8730-23-C-0142LTDD Pending$8,400.00
GFP-24-004
7030-01-555-1212
Server, Ruggedized TransitSPE4A1-23-D-0091Active$15,600.00

Security worthy of the data.

Government property data carries real sensitivity. ProTrack IQ is built to meet the controls your contracts demand.

AES-256, in transit & at rest
Data Encryption
Role-based access & MFA
Access Control
GovCloud, IL4 / IL5 capable
Hosting Environment
Immutable audit trails
Traceability

Ready for your next DCMA review?

See how GFP ProTrack IQ turns property administration from an audit liability into a standing advantage. Book a walkthrough with our team.

Request a Demo
⌘K
Report Issue
GA
Dashboard
Overview of all Government Furnished Property activities
Total GFP Items
247
Across 12 active contracts
+12vs last quarter
In Use / Active
198
80.2% utilization rate
+3.1%30-day trend
At Subcontractors
34
4 sub facilities · 8 contracts
0no change
LTDD Incidents
3
FAR 45.503 reporting required
+1needs DD-200
Attestation Due
41
Due in 24 days — VA contract
+8due soon
Portfolio FMV
$8.4M
Total fair market value
+2.4%vs last quarter
Forms Pending Approval
—
Loading…
Compliance Health
—
Powered by GiGi scan · FAR 45
GiGi Activity
—
Loading…
GFP Portfolio by Status
Compliance Trend — 6 Months
FMV by Contract ($K)
PIEE Timeliness
Quick Actions
New Record
Approvals
Upload Docs
Analytics
Smart Start
AI Insights
LTDD velocity up 3 incidents this quarter
Immediate ACO reporting required under FAR 45.503
3 items awaiting LTDD report
Review items in Action Center
CPMS compliance rate at 82%
Track sub property oversight progress
GiGi Suggested Sampling Targets –
Loading anomaly scan…
Pending Approvals
3
GFE0007052LTDD Report — Tooling SetAction Required
GFE0006884LTDD Report — Tablets ×2Pending
SUB-KONIAGSub Property Control ReviewOverdue
Upcoming Deadlines
–
Loading deadlines…
Recent Property Activity
GFP IDDescriptionTypeContractStatusFMVLast Action
GFE0008661Dell XPS 15 Laptop (i7/32GB) Hardware N00014-25-C-0891 In Use $2,400May 06, 2026
GFE0007725Cisco Catalyst 9300 Switch Equipment W912DQ-24-C-0055 Returned $18,500Feb 23, 2026
GFE0007677HID CAC/PIV Reader Kit ×15 CAC/PIV HC1028-25-D-2001 In Use $4,200Feb 10, 2026
GFE0007052Precision Calibration Tooling Set Tooling N00024-24-C-4201 LTDD $31,000Feb 11, 2026
GFE0002114Haas VF-2 CNC Machining Center Production W15QKN-24-C-0002 At Sub $245,000Jan 15, 2026
GG
GiGi FAR 45 / DFARS 245 Advisor
Enter to send · Shift+Enter for a new line
GiGi Analysis
Loading…