FAR 45 & DFARS 245 Property Accountability

Enterprise Grade Accountability for Government Property

GFP ProTrack IQ is a dedicated Government Furnished Property capability within the CPSR ProDocs IQ ecosystem, connecting every stage of the GFP lifecycle in one intelligent environment. From initial WAWF receipt and property acceptance through transfers, accountability, inventory, compliance, and contract closeout, GFP ProTrack IQ gives defense contractors a centralized source of truth, stronger control, real time visibility, and a continuous audit ready record.

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Lifecycle stages tracked
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PIEE acceptance clock
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Permission-scoped roles
24/7
Audit-ready posture
Representative dashboard — illustrative data

Built around the standards your audits depend on

FAR Part 45 Government Property DFARS 245 Contractor Property DCMA Outcome-aligned PIEE / WAWF Receipt & acceptance IUID Item-unique ID IL4 / IL5 Hosting-capable
The Platform

Accountability shouldn’t be a vulnerability.

Spreadsheets and disconnected ERP data can create visibility and documentation gaps that become critical during a DCMA review. GFP ProTrack IQ brings property records into one centralized, defensible system of record with embedded compliance logic to strengthen accuracy, accountability, and audit readiness.

FAR 45

Continuous Compliance Oversight

Built in checks evaluate property records against FAR Part 45 and DFARS 245 requirements, helping identify potential compliance gaps before they become audit findings.

FAR 45.602

Complete Asset Lifecycle Management

Maintain a continuous record for every asset from WAWF/DD 250 receipt through custody, maintenance, LTDD events, and final plant clearance disposition.

DFARS 245.2

PIEE & IUID Alignment

Keep property records synchronized with DoD workflows by tracking IUID identification, PIEE acceptance status, and applicable reporting timelines in one centralized view.

End to End

One Continuous Record from Receipt to Closeout

Manage every stage of FAR Part 45 property administration within a connected lifecycle record, eliminating duplicate data entry, fragmented documentation, and disconnected handoffs.

Receive
WAWF / DD-250 intake with discrepancy capture
Custody
Custodian assignment & transfer history
Maintain
Condition, calibration & maintenance logs
Verify
Annual physical inventory & reconciliation
Dispose
Plant clearance & SF 1428 schedules
Close Out
FAR 45.6 checklist to final sign-off
Compliance Control

Complete Control Across the Government Property Lifecycle

Purpose built for the unique property accountability and compliance requirements of defense contractors, with specialized controls designed around government property management rather than adapted from generic asset tracking.

Incident & LTDD Management

Document Loss, Theft, Damage, or Destruction events and manage the process from DD Form 200 through ACO notification and final disposition within one traceable record.

DD-200 · LTDDPending ACO
Oscilloscope, Tektronix MSO64
NSN 6625-01-579-4239illustrative

Subcontractor Property Oversight

Extend government property accountability across your subcontractor network with centralized visibility into property requirements, flowdowns, custody, and compliance status

Apex Dynamics, LLC
142 GFP items
Compliant
Valiant Tech Services
84 GFP items
Review due

Audit Ready Physical Inventory

Conduct floor to record and record to floor validations, reconcile physical count discrepancies, and maintain a clear, traceable inventory record that supports efficient audit review.

FAR 45.104DFARS 245.102
Annual Inventory Progress
84%
on track
Items attested vs. on-record illustrative
AI Compliance Advisor

Built in Expertise for FAR Part 45 Compliance

GiGi, the integrated compliance advisor, translates complex government property requirements into clear, actionable guidance. Grounded in your property records, GiGi helps teams understand applicable requirements, identify potential compliance gaps, and prepare audit ready documentation.

  • Interpret FAR Part 45 and DFARS 245 requirements within the context of your property records.
  • Identify Audit Readiness Needs by surfacing missing actions, documentation, or compliance requirements.
  • Draft Compliance Documentation including ACO correspondence and DD Form 200 narratives for review and approval.
GiGi · Compliance Advisor
online
What’s my exposure if a GFP item is past its PIEE acceptance window?
Acceptance should be recorded in PIEE within seven days of receipt. Records exceeding this timeframe may create compliance concerns during a DCMA review. Three items under Contract FA8730 are currently flagged for attention. GiGi can identify the affected records and prepare a corrective action note for review.FAR 45.105
List them, please.
Built for Density

Complete Visibility at Portfolio Scale

Thousands of assets. Multiple contracts. One centralized registry with visibility, control, and traceability government property management demands.

Illustrative preview
Asset ID / NSNNomenclatureContractStatusValue (FMV)
GFP-24-001
6625-01-579-4239
Spectrum Analyzer, KeysightFA8730-23-C-0142Active$45,200.00
GFP-24-002
5840-01-611-3482
Radar Test Set, AN/PSMN00019-22-C-0048In Maintenance$12,850.00
GFP-24-003
6625-01-644-8831
Oscilloscope, TektronixFA8730-23-C-0142LTDD Pending$8,400.00
GFP-24-004
7030-01-555-1212
Server, Ruggedized TransitSPE4A1-23-D-0091Active$15,600.00

Security Built for Government Property Data

Government property records demand strong protection. ProTrack IQ is designed with security controls that help safeguard sensitive data while supporting the access, accountability, and compliance requirements of government contracting.

AES 256 Encryption for Data at Rest and in Transit
Data Encryption
Role Based Access Controls with Multi Factor Authentication
Access Control
GovCloud Ready with IL4 and IL5 Deployment Capability
Hosting Environment
Immutable Audit Trails for Complete Accountability and Traceability
Traceability

Ready to Strengthen Your Next DCMA Review?

See how GFP ProTrack IQ transforms government property administration into a more controlled, traceable, and audit ready process. Connect with our experts for a personalized platform walkthrough.

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Report Issue
GA
Dashboard
Overview of all Government Furnished Property activities
Total GFP Items
247
Across 12 active contracts
+12vs last quarter
In Use / Active
198
80.2% utilization rate
+3.1%30-day trend
At Subcontractors
34
4 sub facilities · 8 contracts
0no change
LTDD Incidents
3
FAR 45.503 reporting required
+1needs DD-200
Attestation Due
41
Due in 24 days — VA contract
+8due soon
Portfolio FMV
$8.4M
Total fair market value
+2.4%vs last quarter
Forms Pending Approval
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Compliance Health
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Powered by GiGi scan · FAR 45
GiGi Activity
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GFP Portfolio by Status
Compliance Trend — 6 Months
FMV by Contract ($K)
PIEE Timeliness
Quick Actions
New Record
Approvals
Upload Docs
Analytics
Smart Start
AI Insights
LTDD velocity up 3 incidents this quarter
Immediate ACO reporting required under FAR 45.503
3 items awaiting LTDD report
Review items in Action Center
CPMS compliance rate at 82%
Track sub property oversight progress
GiGi Suggested Sampling Targets –
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Pending Approvals
3
GFE0007052LTDD Report — Tooling SetAction Required
GFE0006884LTDD Report — Tablets ×2Pending
SUB-KONIAGSub Property Control ReviewOverdue
Upcoming Deadlines
–
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Recent Property Activity
GFP IDDescriptionTypeContractStatusFMVLast Action
GFE0008661Dell XPS 15 Laptop (i7/32GB) Hardware N00014-25-C-0891 In Use $2,400May 06, 2026
GFE0007725Cisco Catalyst 9300 Switch Equipment W912DQ-24-C-0055 Returned $18,500Feb 23, 2026
GFE0007677HID CAC/PIV Reader Kit ×15 CAC/PIV HC1028-25-D-2001 In Use $4,200Feb 10, 2026
GFE0007052Precision Calibration Tooling Set Tooling N00024-24-C-4201 LTDD $31,000Feb 11, 2026
GFE0002114Haas VF-2 CNC Machining Center Production W15QKN-24-C-0002 At Sub $245,000Jan 15, 2026
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GiGi FAR 45 / DFARS 245 Advisor
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